Photographer "clicks" With Archive Management Solution

"I would break out in a cold sweat whenever I received an urgent request for an image that was part of an archived job. I was never sure exactly how long the search would take, or how many of my CDs, DVDs, and removable hard drives I would need to search," said Terry Lyon, owner and manager of Terry Lyon Photography based in Perth, Australia.

Like many busy photographic studios, Terry's archive system wasn't perfect. It consisted of hundreds of CDs and DVDs, together with a growing number of removable hard drives, all of which contained copies of raw and delivered client images together with stock art.

These were placed in various media storage cabinets, with a log that listed which dates and client jobs were stored on each piece of media.

"I'd always have a rough idea of where I should start looking. Unfortunately, I'd run into problems when jobs were incorrectly recorded in the log, or when discs were missing or misfiled," said Terry. "There were times when I needed to search multiple hard drives and discs, one by one, before I could find the image I needed.

"When I started receiving a growing number of requests for archived images, I knew the time had come to find a more efficient system!"

When Terry received a phone call from his brother Lindsay (CEO of Datacatch) asking whether he'd be willing to evaluate a new product designed to solve his archive problem, he jumped at the opportunity.

Handing the job over to a librarian

"Datacatch® Librarian® has significantly improved my work flow and completely turned around the way I do business," said Terry. "It now takes a minute or so to search for the job or image that a client requests and retrieve it from the disc or drive on which it is stored. One minute more and it's on its way across the Internet. Not only am I saving time, I'm also providing my customers with better service.

"An added benefit is that I'm rediscovering images I'd forgotten existed. I’ve added many of these rediscovered images to my stock art collection, and have already sold quite a few."

Datacatch Librarian is a powerful software solution for cataloging, managing, and locating the files stored on removable media including removable hard drives, USB keys, and optical discs such as CDs, DVDs, Blu-ray and HD-DVD. It runs in the background, automatically "catching" details from removable media and storing those details in its database. Acting as an extension to the Microsoft® Windows® file management system, Datacatch Librarian is fast to learn and easy to use.

"To get my archive image details into Datacatch Librarian, all I needed to do was insert the disc or connect the removable hard drive to my computer," said Terry. "Datacatch Librarian automatically captures information including file and folder names and thumbnail images. I can even add my own comments.

"The real benefit is when I need to find an image," said Terry. "I can browse image thumbnails through Windows Explorer or search for a specific client or image name. Datacatch Librarian tells me where the image is I need: the piece of media that contains the image, and where that media is located, right down to the slot number within my CD storage cabinet!

"I'm happier now that I'm able to spend my time and effort doing jobs that help to pay the bills. I love having a librarian working for me!"

  Datacatch Librarian Standard Edition  1.0.1.9

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